Executive Assistant to the Managing Director

Hours: Part time and flexible – approx 30 hours per week

Location: Hedsor House, Taplow 

Reports to: Managing Director 

Job Type: Permanent

Salary: Competitive 

ABOUT THE ROLE

Hedsor House is a luxury wedding and events venue based in a 100-acre estate near Taplow in Buckinghamshire. From welcoming regal guests in centuries past, to Hollywood film stars and celebrities in more recent years, the privately run Georgian mansion has enjoyed an illustrious history. It is now firmly established as one of the country’s most desirable wedding venues, and has a reputation for creating exceptionally high quality, memorable experiences for its customers. 

As we continue to grow and explore new opportunities, we are seeking a proactive EA to support our Managing Director. The EA will provide comprehensive support on various projects from start to finish while also managing the MD’s diary and inbox. This role is crucial in helping us navigate our growth phase and explore new avenues. Hospitality experience is highly desirable. 

This is a permanent role with the flexibility to be home-based, with some time each month at the venue. There is the option to adjust your schedule and location on different days or weeks, depending on the requirements of the role.  

KEY RESPONSIBILITIES:

• Project Support:

• Assist in planning, executing, and completing projects to ensure timely delivery. 

• Conduct research, compile reports, and coordinate with internal and external teams. 

• Support the MD in exploring new avenues for growth and innovation. 

• Administrative Tasks: 

• Prepare and edit documents, presentations, and reports. 

• Handle confidential information with the utmost discretion. 

• Provide general administrative support as needed. 

• Arrange meetings, assisting with any necessary documentation including agendas and presentations, and managing any follow up required including minutes 

• Diary & Inbox Management: 

• Efficiently organise and manage the MD’s daily schedule and emails. 

• Arrange travel itineraries and handle logistics. 

• Prioritise and manage communication to ensure timely responses. 

• Identify meeting actions and outstanding tasks, tracking their progress, and providing reminders or follow-ups to ensure timely completion. 

Skills & Attributes:

• Excellent interpersonal skills with the ability to form strong working relationships.

• Exceptional organisational, communication, and time management skills.

• Proactive problem-solving skills and keen attention to detail.

• Proficiency in Microsoft Office Suite.

• Ability to handle multiple tasks and meet deadlines efficiently.

• Proven experience as an Executive Assistant, preferably in the hospitality and or Property industry.

Preferred Qualifications:

• Experience in hospitality, event management or a related field.

• Familiarity with project management tools and methodologies.

Our Values:

• We share inclusively: We believe in teamwork and collective success.

• We care for others: Empathy and support are at the heart of what we do.

• We inspire trust: Integrity and reliability guide our actions.

• We explore and innovate: Creativity and forward-thinking drive our growth.

• We share our passion: Enthusiasm and dedication are key to our success.